Bill of Sale Template
A bill of sale is a simple written record that something changed hands, for how much, and on what terms. This pack gives you clear, editable bill of sale forms for vehicles, motorcycles, boats, trailers and general items, with space for the details buyers and licensing offices usually ask for, plus seller and buyer checklists so nothing is forgotten on the day.
Bill of Sale Template Pack
Editable bill of sale forms for vehicles, motorcycles, boats and trailers, general property and payment plans, with seller and buyer checklists.
- Vehicle bill of sale (PDF/DOCX)
- General bill of sale (PDF/DOCX)
- Boat & trailer (PDF/DOCX)
- Payment plan (PDF/DOCX)
- Checklists (PDF/DOCX)
Formats: PDF, DOCX. Instant download after payment (link valid 72 hours, up to 5 downloads). AI-assisted: the templates were drafted with AI help and reviewed and laid out by Kedop.
$7.00 USD, one-time
Secure card checkout by Stripe. Full refund within 7 days — see the refund policy and license.
Forms in the pack
- Vehicle bill of sale — make, model, year, VIN, odometer reading, price and signatures.
- Motorcycle bill of sale — the same fields with frame and engine numbers.
- Boat and trailer bill of sale — hull identification number, engine details and trailer VIN.
- General bill of sale — furniture, electronics, equipment, animals and other items.
- Payment-plan version — deposit, instalments and what happens if a payment is missed.
- Seller and buyer checklists — what to check, hand over and keep.
What a bill of sale should include
| Section | Details |
|---|---|
| Parties | Full names, addresses and phone numbers of seller and buyer |
| Item | Description, make, model, year, colour, serial number / VIN / HIN |
| Condition | Odometer or hours reading; “sold as is” or any warranty given |
| Price and payment | Amount, method (cash, bank transfer, cheque) and date paid |
| Date and place | When and where the sale happened |
| Signatures | Both parties sign and date; notary block if needed |
“As is” sales
Most private sales are made “as is”, meaning the buyer accepts the item in its current condition with no warranty from the seller. The forms include an as-is clause you can keep or delete. An as-is clause does not protect a seller who hides a known defect or lies about the item, so describe the condition honestly and let the buyer inspect or test it.
Registration and notarisation
A bill of sale is proof of the transaction, but for vehicles and boats the title (ownership certificate) usually has to be signed over as well. Rules vary: some US states and some countries require a specific official form, an odometer disclosure or a notarised signature. Check with your local vehicle licensing office before the sale, and use their official form where one is required.
Step by step on sale day
- Agree the price and payment method in advance.
- Meet somewhere safe and public, or at a bank for large cash sums.
- Let the buyer check the item and the identification numbers.
- Fill in two copies of the bill of sale and both sign each.
- Hand over keys, manuals, spare parts and the signed title.
- Remove your licence plates if local rules require it, cancel insurance and notify the licensing office of the sale.
Selling an item with finance still owing
If a car or boat still has a loan secured against it, the lender may hold the title or have a lien on it. The usual approach is to pay off the loan first (sometimes at the lender’s office with the buyer present) so the lender releases the lien, then transfer the title. Write any outstanding lien on the bill of sale so the buyer knows exactly what they are getting.
Protecting yourself
- Verify payment has cleared before handing over the item — be careful with cheques and payment “overpayment” scams.
- Photograph the signed bill of sale and the odometer.
- Keep your copy for several years in case of parking or toll notices.
- Buyers should check the seller’s ID matches the title, and search for outstanding finance where a service exists.
Formats and printing
Word versions are fully editable; PDFs are fillable by hand. All forms print on US Letter and fit A4.
AI-assisted content
Forms were drafted with AI assistance and reviewed by Kedop. They are general templates, not legal advice; local requirements vary.
Frequently asked questions
What is a bill of sale?
A written record of a sale showing the item, price, date and the parties.
Does a bill of sale need to be notarised?
Only where local rules require it — check your licensing office.
Is a bill of sale the same as a title?
No; for vehicles the title transfers ownership and the bill of sale records the deal.
What does “as is” mean?
The buyer accepts the item in its current condition without a warranty.
Can I edit the forms?
Yes, Word versions are included.
How many copies should be signed?
Two — one for the seller and one for the buyer, both signed by each party.
Is this a subscription?
No, it is a one-time download.